Accounting, Inventory & Billing

The market leading accounting software in Malaysia, Brunei, Singapore
and other ASEAN countries. Over 500,000 installations done.

Where is the future of your business?

Here at Access UBS, our objective is to offer business solutions that make it easier for our customers to streamline business processes resulting in lower operational costs and reduced risk, leading to a more profitable and sustainable business.

Ranging from Accounting, Inventory and Billing Modules, Access UBS is a highly trusted software solution perfect for small and medium sized companies looking to manage their accounts and financial effectively in a professional way.

This is achieved by providing quality products and services that are relevant to our customers, deployed with appropriate technology and are supported by local expertises.

Why Access UBS?

  • First choice accounting software for SME in Malaysia
  • Always compliant with local tax rules and regulations
  • Easy to set and simple to use
  • Mobile license that allows you to `take’ your license with you and work remotely on any other workstation (desktop/laptop) outside the office.
  • Ability to integrate with our Point of Sales (POS) system and Building Service Maintenance (BSM) system to give you the end-to-end full financial functions in different industries.

Accounting & Billing

Get paid faster and stay on top of your cash flow It is essential to get your financials right, Access UBS Accounting and Billing helps you to process customer and supplier payments faster, manage your sales orders, purchase orders, good receive notes and delivery notes seamlessly within the software.

With more than 500,000 installations in Malaysia alone, Access Ubs is now a household brand among Small Medium Businesses (SMBs). Many institutions of higher learning prefer Access UBS Accounting & Billing as part of their course as it is simple to use and has comprehensive reports. This provides a continuous availability of fresh and quality accountants for SMEs to expand their business.

The modules available in Access UBS Accounting & Billing include:

  • General Ledger
  • Debtors
  • Creditors
  • Fixed Assets

Access UBS Accounting & Billing is suitable for most companies and businesses. Some examples are:

  • Accounting Firms
  • Co-operative Societies
  • Construction Companies
  • Small Scale Manufacturing
  • Retail
  • Restaurants
  • Trading Companies
  • Training Institutions
  • Wholesaler

The system enables companies to work easier and more efficiently with the following features:

  • Wizard Setup to enable users a quick start in the set up processes.
  • Task flow displayed fir easy reference and direct access to the required screen.
  • Transaction Wizards which provides
    step-by-step guide to enter transactions.
  • Debtor Receipt & Creditor Payment screens to give user an overview of all bank balances for better cash management and the flexibility to perform offset process simultaneously.
  • Additional Dashboard Reports to provide
    easy access to critical information for better collection, fund management and business decision making.
  • Payment Services which serves to improve efficiency and security of your transactions.
  •  SMS to provide flexibility on retrieving
    information directly from the system and
    sending it across to customers or suppliers with a personal message attached.

Inventory & Billing

Stay on top of your stock levels, provides all the information you need to make smarter business decisions, fast.

Access UBS Inventory & Billing makes stock control easier by putting the control back into your hands. It provides you with the flexibility to handle all types of inventory transactions and have instant updates and inventory status at your fingertips.

Access UBS Inventory & Billing performs as an invoicing system where you can print invoices and delivery orders.

Four types of stock valuation methods are included:

  • Fixed Cost
  • Monthly Average
  • First in; First out (FIFO)
  • Moving Average


Use our detailed inventory management functions and features to hold need-to-know information about your items and stock:

  • Wizard Setup to enable users a quick start in the set up processes.
  • Task flows displayed for easy reference and direct access to the required screen.
  • SMS to provide flexibility on retrieving information directly from the system
    and sending it across to customers or suppliers with personal message attached.
  • Option to alert customers immediately when Delivery Order and Sales Invoice are generated.
  • Bill of Material (BOM) template to build a list of the raw materials, sub-assemblies, intermediate assemblies, sub-components, components, parts and the quantities of each needed to manufacture an end item (final product).
  • Bar Code consisting of a group of printed and variously patterned bars and spaces and sometimes numerals that is designed to be scanned and read into computer memory that provides price and registers inventory information.
Access UBS OneAccess UBS Nine
System Management
Number of CompaniesLimit to 2Unlimited
Auto Numbering✓✓
18 Months Accounting Periods✓✓
Open / Close period(s)✓✓
Close Month End✓✓
User Management
Number of Concurrent Users1Up to 10
Security Rights by User and User Groups✓
Data Management
Manual Backup & Restore✓✓
Scheduled Backup✓
Recoding Facility✓✓
Transaction Management
Year End Processing✓✓
Audit Trial✓✓
Information Management
Accounting Dashboard✓✓
Sales / Purchase Dashboard✓✓
Inventory Dashboard✓✓
Interactive Reporting (drill down)✓✓
RSS Feeds✓✓
Access UBS OneAccess UBS Nine
Advanced Features
Tax✓✓
Project✓
Multi Currency✓
Entry Method
Quick Entry✓✓
Wizards✓✓
Task Row✓✓
Journal Entry✓✓
Recurring Entry✓
Cash Flow Management
Receipt / Payment✓✓
Electronic Credit Card Terminal✓✓
Offset/Reverse Matched (Knocked-off) Documents✓✓
Cheque Handling✓
Bank Reconciliation✓
Cash Flow Statement✓
Information Management
Fixed Assets✓
Accounts Consolidation✓
Budget✓
Access UBS OneAccess UBS Nine
Inventory Valuation Methods
Fixed Costs Standard Costing✓✓
First-in, First-out Costing✓✓
Average Price Costing✓
Inventory Management Feature✓✓
Inventory Transfer✓
Inventory Issue✓
Item Assembly✓
Inventory Count✓
Inventory Attributes
Stock item✓✓
Non-stock item✓✓
Assembly Item✓
Serialized Item✓
Matrix Item / Batch Item / Graded Item✓
Bar Code✓
Bill Of Materials (BOM)✓
Item LocationSingleSingle
User-Defined Fields✓
Access UBS OneAccess UBS Nine
Purchase Processes
Purchase Order✓✓
Goods Received Notes (via Receive)✓
Supplier Invoice (via Receive)✓
Purchase Return✓
Purchase Debit Note / Credit Note (via Purchase Journal)✓
Sales Processes
Quotation✓
Sales Order✓✓
Delivery Order✓✓
Sales Invoice✓✓
Sales Return (via Credit Note)✓✓
Sales Debit Note/ Credit Note✓✓
Cash Sales✓✓
Consignment Order✓
Price Management
Customer Pricing✓
Supplier Pricing✓
Toolkits (Add-on Modules)✓
Access Connect ID✓✓
Access Connect PAY✓
SMS✓✓

Get Access UBS protected with Access Cover!

We know how much you depend on your Access Solution which is why we have made it easy for you to keep your system in top form with our software assurance plan, Access Cover. The Access Cover plan provides software updates, upgrades and information, giving you total investment protection in the long run.

With Access Cover, you do not need to worry about keeping up to date with the latest version because it will be made available to you automatically. Each new version includes features that help your team maximize their productivity and performance. And best of all, it cost significantly less on an annual basis than sporadically purchasing new software licenses.

Stay compliant and improve productivity by keeping your product capabilities current

Access Cover ensures you receive the latest major software releases, security patches and bug fixes. The product are continually added and enhanced with new features and functionality to meet new challenges in your business. And that means you can rest assured you’ll always have the current functionality to simplify your tasks.

Protect your software with the latest security upgrades and performance improved

With Access Cover, you are entitle to a full year of free upgrades where the upgrades are designed in order to address and fix issues encountered by users. These upgrades improve the overall performance and functionality of the software. Moreover, they enable the software to last longer by increasing its life cycle.

Streamline your license management

License keys are like passwords. You might have several of them and when you need to find one, it may not be obvious where to look. Access Cover provides you with licensing assistance in case you need to request a new license key, transfer your license to a new machine. It’s your one-stop shop for all things licensing.

Manage your investment effortlessly and cost-effective

Time is your most valuable asset, and how you leverage it can be critical to the success of your organisation. That’s why you wisely invested in our software, which delivers enormous time savings in business operations. With Access Cover, you can continue to make the best use of your time while taking full advantage of product capabilities and the continual improvements we make. And guess what? Sage Cover secure you from price increase, no one promise you on no price increase in future.

Dedicated friendly support team with experts for fast answers on your product issues

You can’t afford to be without expert technical assistance through our highly experienced professionals who are committed to your satisfaction. Our partner network and/or support services ensure quick resolution to your product issues. Our support team operates from 9am to 6pm on weekdays.