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FIRST HYBRID CLOUD ACCOUNTING SOFTWARE IN SINGAPORE

A hybrid cloud accounting software that gives SMEs a competitive edge in a borderless world.

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WHAT IS CLOUD ACCOUNTING SOFTWARE?

Cloud accounting software is a financial management solution operating entirely online. Unlike traditional accounting systems, which require local installation on computers or servers, cloud-based accounting software allows businesses in Singapore to access and manage their financial records from any device with an internet connection.

Whether you own a startup or a well-established enterprise, Ingenious’ software can adapt to your needs, letting you scale up or down based on your requirements.

Government accounting grants are also available for our accounting software, such as the Productivity Solutions Grant (PSG), Enterprise Development Grant (EDG), and SkillsFuture Enterprise Credit (SFEC).

KEEP TABS ON YOUR BUSINESS. ANYTIME, ANYWHERE.

AutoCount On the Go (AOTG) is the first hybrid cloud accounting software in Southeast Asia and is an add-on service to AutoCount Accounting. With it, you can access your AutoCount Accounting data anytime, anywhere, on the cloud. At the same time, you can get full control over the data by hosting it on your own server. AOTG is also available as an app for mobile.

WHY AOTG HYBRID CLOUD ACCOUNTING SOFTWARE

simple diagram explaining the cloud accounting system solution

AOTG is a hybrid cloud system built on Microsoft Azure, which gives you easy access to your financial data wherever you are.

HOW DOES AOTG CLOUD ACCOUNTING SOFTWARE WORK?

In cloud-based accounting software, financial data is centralised and stored on remote servers, with users being able to access it as long as they have an internet connection. It eliminates data loss concerns from hardware issues or accidents, provides automatic updates, and allows users to access data across multiple devices in real time. With cloud accounting, team collaboration gets easier, and businesses can reduce time spent on manual paperwork while ensuring information is always up-to-date.

How AOTG Benefits You

Compatible with Any Device

a user tapping into cloud accounting software singapore via phone
Access your financial data in just a few clicks on any PC, smartphone or tablet.

Simple Setup, No IT Knowledge Required

setting up the cloud accounting solution is easy
No extensive IT or networking knowledge is required to set up. Simply run our AOTG installer and you are good to go.
  • Microsoft Azure
    We host our payroll at Microsoft Azure, one of the world’s most secure platforms.
  • Two-Factor Account Authentication
    You can set up Two-Factor Authentication on your login. An additional layer of security protection on your account access.

“Virtual” Personal Assistant

having a reliable cloud accounting solution Singapore is like having a virtual assistant

Decision-making is one crucial thing a business owner or manager must make. AOTG provides a wide range of reports with the flexibility to filter, sort, and group, as well as dashboard features with real-time data analysis. With all these ready, decision-makers can know the company’s overall performance immediately, and decision-making has been made easy.

Informed Decision Making

a cloud accounting solution system in Singapore makes it easy to optimize and streamline business processes
Data analytics are available in the form of graphs, charts and reports with grouping, sorting and filtering abilities, enabling business owners to make informed decisions with clear and accurate, up-to-date data.

Easy Sales Data Tracking

Your sales team will also be able to track and perform their sales processes efficiently with the quotation preparation, order processing, and customer billing features in our software.

Self-support for Customers

setting up the cloud accounting solution is easy
Additionally, AOTG has a self-ordering feature which allows your customers to place their orders directly and access their own invoices and statements.

HOW AOTG BENEFITS YOUR COMPANY?

Decision-making is one crucial thing a business owner or manager must make. AOTG provides a wide range of reports with the flexibility to filter, sort, and group, as well as dashboard features with real-time data analysis. With all these ready, decision-makers can know the company’s overall performance immediately, and decision-making has been made easy.

our cloud accounting software singapore offers dashboard that provides live data analysis

What are the suitable functions?

  • Dashboard feature with summary data tabulated in Graphs and Charts.
  • It provides a comprehensive and extensive selection range of analysis reports.
  • Check on important information such as product pricing, stock balances and more.

How does it help you?

Act as a virtual assistant, allowing business owners to check information whenever they want. Dashboards and reports are always available to know the company’s performance. The flexibility of organising reports, including Grouping, Sorting, Filtering, and more, which assist business owners in decision-making.

What are the suitable functions?

  • Sales feature to handle sales transactions, from Quotations and Orders to Billing.
  • Ageing and statement to track and monitor customer payments.
  • Check on customer purchase history.
How does it help you? Increase efficiency in handling overall sales operations. Now, you can draft quotations, confirm orders, and bill instantly, regardless of location. With up-to-date ageing and statements, sales personnel can always access the latest customer information, even during frequent travels.

What are the suitable functions?

  • Built-in with a self-ordering feature for your customer to place the order directly into your system.
  • Able to access own Invoices, Statements, and Ageing reports.

How does it help you?

Reduce manpower processing, less effort, and less cost. Orders are now pre-filled and await confirmation, eliminating the need for staff to manually key them in. Furthermore, customers can directly access, view, and save their invoices and statements, reducing your financial department’s workload.

WHAT TO CONSIDER WHEN CHOOSING THE RIGHT ACCOUNTING SOFTWARE

Selecting the right accounting software for your business in Singapore involves considering several key features that align with your specific needs. Here’s what you should keep in mind:

  • Business Needs: Determine what essential features your business requires, such as financial statement generation, general ledger management, and accounts payable and receivable tracking. Ensure the software can handle these fundamental accounting tasks efficiently.
  • Budget: Assess the cost of the software and ensure it fits within your financial constraints. Consider both upfront costs and ongoing expenses, such as subscription fees or charges for updates.
  • Scalability: Choose software that can grow with your business. It should be able to accommodate increased transaction volumes and additional financial requirements without significant upgrades or changes.
  • Training and Support: Ensure the software provider offers comprehensive training and support services. This can include customer service availability, user guides, and help desks to assist you with any issues.
  • Trial Period and Demo: Look for options that offer a trial period or a demo. This allows you to test the software’s functionality and ensure it meets your expectations before committing.
  • Reviews: Research reviews from other users, especially those in similar industries. User experiences can provide insight into the software’s reliability, ease of use, and customer support quality.
  • Industry-Specific Needs: Some industries have unique accounting requirements. Ensure the software accommodates specific features relevant to your industry, such as inventory management for retail businesses or project costing for construction firms.
  • Mobile Access: With the increasing need for mobility in business operations, choose software that offers mobile access. This feature will allow you to manage your finances on the go, providing flexibility and immediate access to your financial data.

Incorporating these considerations will help you find a cloud accounting solution in Singapore that meets your current needs and supports your business’ future growth and changes.

HOW SECURE IS CLOUD ACCOUNTING SOFTWARE?

In today’s fast-paced digital landscape, transitioning to cloud-based platforms is crucial, but cyber threats, such as hacking and ransomware attacks, are constant concerns. Safeguarding financial data is no longer just about protecting your assets; it also entails preserving your company’s reputation and trust with clients.

Understanding this, our AOTG cloud accounting software in Singapore is designed to prioritise customer security.

Straightforward and Secure Setup

Setting up AOTG is fast and easy. Our setup process is streamlined and supported by intricate security measures, ensuring the transition will never compromise your data.

Trust in Microsoft Azure

Your business deserves a solid foundation. AOTG’s choice of Microsoft Azure to host its payroll system reflects this commitment. Recognised globally for its formidable security standards, Azure ensures that your financial data is under world-class protection, guarding against potential cyber threats.

Double Down on Security with Two-Factor Authentication

Single-step logins are often vulnerable. Recognising this, AOTG incorporates Two-Factor Authentication. This means that even if login details get compromised, a secondary verification step will keep unauthorised entities at bay. With this extra layer, we fortify data security, giving you and your stakeholders enhanced peace of mind.

Find a Perfect Solution for Your Business

AOTG
AOTG 2

WHY CHOOSE US

BEST SOLUTION PROVIDER FOR CLOUD ACCOUNTING SOFTWARE IN SINGAPORE

We believe in providing our customers with a straightforward and predictable pricing model, ensuring you have complete control over your budget without any unwelcome surprises.

Our dedicated team ensures that your queries are addressed promptly throughout software implementation and training so there is minimal to no disruption to your business.

We are a top seller of accounting software in Singapore with more than two decades of experience. Our skilled and knowledgeable team will put you on the fast track to using your new software in no time.

We take pride in being not just another software company, focusing on customer service on top of software provision to offer clients comprehensive consultancy, implementation, training, and after-sales support.

Currently, our accounting software is used in over 17 countries by more than 10,000 customers, with real-life testimonials on how our software has helped save costs and time for their businesses.

CLOUD ACCOUNTING SOFTWARE VS TRADITIONAL ACCOUNTING

Traditional accounting has its reliability but is susceptible to damage, misplacement, and security breaches. In comparison, cloud-based accounting provides real-time, location-independent access to financial data, boosting efficiency and fostering collaboration while minimising risks associated with physical records.

Use our comparison chart below to see the difference between traditional and cloud accounting software in Singapore.

Real-time, on-the-go access

Enables users to access their accounting information from any location and device via the Internet.

Increases productivity

Boosts operational efficiency by automating standard accounting duties, such as automatic updating of financial data. Real-time reports also improve decision-making.

Accurate data

Increases accuracy by reducing the need for manual data entry while ensuring all users have access to the most up-to-date financial information.

Scalable and saves money

Offers automatic updates, ensuring your software stays current. There are also no significant cost increases when your business grows.

Higher security with automatic backup

Utilises security measures acknowledged by the industry, such as SSL certification with password protection. Also, automatically backs up your data in the cloud, preventing data loss.

Improves teamwork

Allows multiple users to log in at the same time and collaborate simultaneously on the same set of data. The shared access promotes transparency, reduces the need for data transfers, and minimises the risk of version control errors that can occur in traditional accounting systems.

Integrates with third-party apps

Can integrate easily with diverse third-party applications and business systems such as CRM software. This helps businesses optimise their processes and improve overall operational efficiency.

Restricted access

Requires installation on your desktop and can only be accessed on computers via a server on your business premises.

Time-consuming

Manual data entry used in traditional accounting takes a lot more time to complete, which slows down your workers.

Prone to mistakes

The risk of human error is higher due to manual data entry, which can cause issues and delays later on.

Harder to scale and more costly

Frequently requires costly updates for software as well as licensing fees. This incurs higher costs for your business when you expand.

Vulnerable to data loss

Risk of data loss is higher when mishaps happen if a device gets lost, stolen, or damaged.

Harder to collaborate

Can only be accessed via the devices where the software is downloaded onto. This imposes limitations on the number of users and hinders collaborative work.

More tedious and costly to integrate

May face challenges in integrating with third-party applications. While some traditional accounting software allows integration, the process is often complex, requiring additional customisation. There may also be difficulties with compatibility, manual data transfers, and real-time synchronisation.

TYPES OF ACCOUNTING SOFTWARE

Accounting software is essential for modern businesses, and choosing the right type can significantly impact operational efficiency. Here’s an overview of the three main types of accounting software available:

1. Cloud-based Accounting Software

  • Advantages: These systems offer remarkable flexibility and accessibility, allowing users to access financial data anywhere via the Internet. They are scalable to business needs and include automatic updates and maintenance by the provider, often making them a cost-effective solution for small to medium-sized enterprises. Cloud providers also invest heavily in security to protect sensitive data.
  • Disadvantages: The primary drawback is their dependence on a stable internet connection, which can be problematic in areas with poor connectivity. Ongoing subscription costs can accumulate, potentially becoming more expensive than one-time purchases.

2. Desktop Accounting Software

  • Advantages: Desktop solutions provide reliable access to data without the need for an internet connection. They offer complete control over data storage and generally involve a one-time purchase cost, which is potentially more economical in the long term for established businesses.
  • Disadvantages: The software can only be accessed from the installed computer, limiting flexibility for remote work and collaboration. Users are responsible for manual updates, which can lead to outdated software if not regularly maintained. Additionally, higher initial hardware investments might be required.

3. Hybrid Accounting Software

  • Advantages: Hybrid systems combine the benefits of cloud-based and desktop software, offering flexibility to work online and offline. These accounting systems typically support data synchronisation between desktop and cloud versions, enhancing accessibility and providing robust data backup solutions.
  • Disadvantages: Hybrid systems can be complex and require more extensive training. Costs can vary based on the degree of cloud usage and the number of users, which may complicate budget planning. Ensuring data security and compliance is also crucial, particularly with the hybrid handling of sensitive financial information.

FREQUENTLY ASKED QUESTIONS ABOUT CLOUD ACCOUNTING SOFTWARE IN SINGAPORE

Cloud accounting software, such as AOTG, is pivotal for modern businesses in Singapore. By facilitating real-time access to financial data from any location, it ensures businesses can act promptly based on current insights. This adaptability is crucial in a rapidly changing business landscape. Furthermore, with secure hosting solutions like Microsoft Azure, businesses can rest assured about the safety of their data.

By streamlining operations, cloud accounting solutions like AOTG can reduce the friction often encountered in sales processes, allowing for a smoother flow from the initial quotation to the final billing. AOTG also offers instant access to key data, reducing time-consuming searches and expediting decisions. Overall, this software can bolster efficiency and swift response for businesses in Singapore.

In today’s fast-paced business environment, small businesses require tools that are agile, efficient, and cost-effective. Cloud accounting software, such as AOTG, is tailored to these needs. By offering unparalleled flexibility, it allows businesses to operate and access data from anywhere, catering to the dynamic nature of smaller enterprises in Singapore. Shifting to the cloud also reduces the expenses tied to maintaining and updating physical servers. All these advantages converge to provide tangible benefits, propelling small businesses towards greater growth and competitiveness.

If you’re a business that prioritises round-the-clock, secure access to financial data without compromising on ownership rights, cloud accounting is worth considering. AOTG, with its hybrid approach, uniquely bridges traditional on-premises software with the cloud’s agility. Furthermore, AOTG offers a comprehensive solution for businesses aiming to streamline sales operations, which requires in-depth reporting for actionable insights. So, if these attributes resonate with your business’ goals and operational style, hybrid cloud accounting with Ingenious emerges as an ideal choice.

For small businesses in Singapore, cloud accounting software can provide a transformative edge. It ensures efficient, seamless access to financial data, enabling quick responses to market dynamics. This adaptability reduces manpower costs, as manual administrative tasks are minimised. Further enhancing business operations is the ability for customers to self-order, optimising the sales process. Besides AOTG, businesses can also explore Ingenious’ AutoCount accounting and inventory management system to collectively drive operational efficiency.

Cloud accounting costs vary depending on the provider and the specific services offered. Generally, cloud accounting operates on a subscription-based model, which can be more cost-effective for small to medium-sized businesses due to minimal upfront costs and reduced IT infrastructure and maintenance expenses. However, subscription fees can accumulate over time, potentially making it more expensive than one-time purchase software in the long run. Businesses must evaluate their financial capacity and long-term needs when considering the cost implications of cloud versus traditional accounting software.

Cloud accounting is typically very safe, as reputable providers invest heavily in security measures to protect their users’ data. This includes using advanced encryption methods for data transmission and storage, implementing two-factor authentication, and complying with stringent data protection regulations. Additionally, cloud providers often have robust backup and disaster recovery protocols in place to ensure data integrity and availability. Despite these measures, businesses should perform their due diligence and understand the security features and compliance certifications of their chosen cloud accounting solution to ensure it aligns with their security needs.

One notable disadvantage of cloud accounting is its dependency on a stable and continuous Internet connection. This reliance can pose challenges in areas with unreliable Internet services or during network downtimes, potentially hindering access to financial data and disrupting business operations. Additionally, some businesses express concerns about data privacy, as storing sensitive financial information off-site can feel less secure than managing it on-premises, although this risk is mitigated by the strong security protocols employed by cloud providers.